PRIMUSS privacy policy

The protection of your personal data is of particular concern to us.
We therefore process your data exclusively on the basis of the statutory provisions (European General Data Protection Regulation – GDPR, Bavarian Data Protection Act – BayDSG, Bavarian Higher Education Act – BayHSchG).
In this data protection information, we inform you about the aspects of data processing relevant to you in the context of our application procedure for study places, our enrolment procedure as well as in the context of student and examination administration for enrolled students and scholarship and alumni administration.

We reserve the right to amend our privacy policy from time to time so that it always reflects the latest developments; in such cases, you will be informed accordingly the next time you use our website.

(Art. 13 para. 1 lit. a GDPR) Coburg University of Applied Sciences Friedrich-Streib-Straße 2 96450 Coburg represented by the President Prof. Dr. Stefan Gast T.: +49 9561 3170 F.: +49 9561 317 275 E-Mail: poststelle@hs-coburg.de

(Art. 13 para. 1 lit. b GDPR)
Yvonne Kossmann T. +49 9561 317 443 E-Mail: datenschutz@hs-coburg.de

(Art. 13 para. 1 lit. c GDPR) Use of your data during the application and enrolment process We use the personal data collected to process your application for a place at university in accordance with the legal requirements and for the enrolment or matriculation process following a successful application for a place at university.
In the application process, we use your personal data exclusively for the purpose of contacting you and handling the application process. Use of your data during your studies If you enrol at Coburg University of Applied Sciences, your personal data will subsequently be used for student and examination administration, to organize your studies, to support the processing of your international affairs such as semesters abroad, for scholarship matters and as a basis for talent promotion as well as to provide support and advice during your studies.

• Online services of the university We use the data collected to control system access (network, online portals, learning platforms, library use, room use, personal timetable).

• Student and examination administration In the student and examination administration, the data is used for contact with you, for application management (leave of absence, deadlines, recognition, etc.) and for internship, fee and examination administration within the framework of the legal requirements.

• Scholarship matters In the context of scholarship matters, we record your scholarship applications to be processed via the university (e.g. Deutschlandstipendium) and use the available data for targeted information on scholarship programs, talent promotion and the awarding of prizes to students and graduates.
  In some external funding programs, the universities have the right to nominate suitable students according to the respective criteria: We identify the students in the systems who best meet the criteria of the funding programs; a proposal with the transmission of your personal data to external scholarship providers will only be made with your consent.

• Semester abroad We also use your personal data to support your application for places at partner universities abroad.

• Moodle On our learning platform Moodle, we use your user name, your first and last name, the degree programme and the study group from the student portal to provide you with legally compliant authenticated and target group-specific access to course rooms, scripts and information from individual organizational units (faculties, degree programmes, etc.).

Use of your data after your studies (alumni offers) If you wish to remain in contact with us as an alumnus after your studies, a separate declaration/registration is required: only then will we use the data for customized alumni offers to you.

Logging

As an applicant and if you are enrolled with us, you will receive password-protected system access for the digital processing of your application and your applications and procedures in the PRIMUSS portals for applicants and students: We log your accesses and activities in order to be able to trace the legality of the accesses at any time and provide evidence of the activities.
The log data is not used for any other purpose.

Legal basis

The legal basis for data collection is Art. 6
para.
3 No. b GDPR in conjunction with. Art. 42 of the Bavarian Higher Education Act (BayHSchG), the Bavarian Higher Education Admission Act (BayHZG) and the enrollment statutes of Coburg University of Applied Sciences dated 24.10.2017, as well as the Higher Education Statistics Act (HStatG).

The legal basis for the storage of your private email address and private telephone contact data is Art. 6 para. 1 lit. e GDPR: Your private contact details enable you and us to handle urgent cases such as exam appointments, coordination of applications and decisions, etc. efficiently in a way that experience has shown is not possible via the Coburg University of Applied Sciences email accounts. Since we only use your private contact data internally, only pass it on internally to authorized service units and not externally, this does not predominantly conflict with your interests or fundamental rights that require the protection of personal data.

(Art. 13 para. 1 lit. e GDPR)
Coburg University of Applied Sciences only passes on your data on the basis of legal authorizations or with your consent.
Beyond this, no data will be passed on.
For degree programs that participate in the nationwide admissions comparison, the so-called “dialog-oriented service procedure (DoSV)”, your application data will be transmitted to the Foundation for University Admission responsible for the DoSV (see: www.hochschulstart.de) for the nationwide application and admission comparison and compared with the data you have deposited there (legal basis § 37 a Bavarian University Admission Ordinance).
As part of the admission process and the course of studies, your data will be compared with your health insurance company (legal basis: Student Health Insurance Notification Ordinance, SKV-MV of March 27, 1996 in its current version) and, if necessary
a data transfer to the Studierendenwerk Oberfranken in connection with BAföG applications submitted by you (legal basis §§ 47 / 48 Bundesausbildungsförderungsgesetz – BAföG).
We operate our library and our library systems in conjunction with the Würzburg/Schweinfurt/Aschaffenburg library network and the Hofbibliothek Aschaffenburg: You can use both the Coburg University of Applied Sciences library and the library network’s library, for which the libraries provide each other with user data.
The systems and data themselves are hosted at the Leibnitz Supercomputing Center, an institute of the Bavarian Academy of Sciences and Humanities, and technically administered by the Bavarian Library Network Headquarters, a department of the Bavarian State Library.
In many scholarship programs, the university has the right to nominate possible candidates among the students: We only ever pass on your contact and performance data with your consent.
Data may also be passed on without your knowledge on the basis of Art. 27 of the Bavarian Data Protection Act (BayDSG) for the preparation and implementation of state or municipal awards or honors.
If you choose a degree program that we offer in cooperation with one or more other universities or jointly award degrees, we will transfer your personal data relevant to your studies and degree to the partner university/universities.
These universities are obliged to comply with data protection regulations in the same way.
Coburg University of Applied Sciences operates PRIMUSS as an examination, enrollment and student administration software in cooperation with nine other universities.
The systems, including the online portals, are hosted centrally at the Erlangen-Nuremberg Regional Computer Center and administered by the PRIMUSS network.
Its competence centers are responsible for the PRIMUSS network: The PRIMUSS team at Coburg University of Applied Sciences is responsible for the central administration and second-level support of the online services, while the Technische Hochschule Ingolstadt is responsible for the second-level support of the administration programs.
You can reach the contact persons there at techadmin@primuss.de or info@primuss.de.

(Art. 13 para. 2 lit. a GDPR)
Your applicant data will only be used to process your application.
If your application is unsuccessful, this data will be deleted six months after the end of the application process, unless you have consented to its use for further information.
If you are enrolled with us, we will store your personal data for the duration of your studies in accordance with the legal requirements:

• Applications and other correspondence will be stored for the duration of the degree program and for six months thereafter in order to track the course of studies and, if necessary, issue corresponding certificates etc.
  to be able to issue appropriate certificates etc.

• Examination documents must be stored for two years in accordance with Section 12 of the Framework Study Regulations for Universities of Applied Sciences in Bavaria (RaPO), starting at the end of the calendar year in which you were notified of the result of the respective module examination.
  Examination documents that are the subject of an objection or legal action will be stored until the legally binding conclusion of the proceedings.

• A reduced examination file is stored for a period of 50 years with information on the enrolment period, examination results, de-registration and the awarding of the academic degree.
  The retention period begins at the end of the calendar year in which you are de-registered.
• Your personal timetables, which you can compile individually each semester from all the courses on offer using our timetable tool and display online, will be deleted at the end of the following semester.

• Personal data relating to financial transactions (student union fees, tuition fees in the part-time Bachelor’s and Master’s degree programs) are stored for a period of ten years on the basis of budgetary and tax law.

• Your data in the library systems will be deleted at the latest 3 months after the start of the semester following de-registration, unless the library still has claims against the user at this time.

• Your master data will be deleted and your contributions anonymized on the Moodle learning platform no later than one year after your de-registration.

The aforementioned deletion periods apply subject to the special regulations of the Bavarian Archive Act (BayArchivG) – according to this, documents/data worthy of archiving must be offered for archiving and, if necessary, handed over before deletion or anonymization.

(Art. 13 para. 2 lit. b GDPR)
You have acc.
Art. 15 GDPR, you have the right to request information about whether and which of your personal data is stored, for what purpose it is used, to whom the data has been transmitted and, if applicable, where the stored data originates from if it was not collected from you personally.
where the stored data comes from, if it was not collected from you personally.
If you believe that incorrect personal data about you is being stored, you have the right to have this data rectified in accordance with Art.
Art. 16 DSGVO or acc.
Art. 18 GDPR to restrict processing until the accuracy has been clarified.
With regard to personal data that is no longer required for the purpose for which it was collected, you may have
a right to erasure of data acc.
Art. 17 GDPR, insofar as there are no reasons for deletion in accordance with.
Art. 17 para.
3 GDPR stand in the way.
Art. 20 GDPR establishes your right to receive the data provided by you in a structured, commonly used and machine-readable format or to have this data provided directly to another controller designated by you.
If you have given your consent, you have the right to withdraw your consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal (Art.
7 para. 3
GDPR).

(Art. 13 para. 2 lit. d GDPR)
If you, as the data subject, believe that the processing of your personal data violates the GDPR, you have the right to lodge a complaint with a supervisory authority pursuant to Art.
Art. 77 GDPR, without prejudice to any other administrative or judicial remedy, you also have the right to lodge a complaint with a supervisory authority.
The supervisory authority responsible for Coburg University of Applied Sciences is the Bavarian State Commissioner for Data Protection (BayLfD) in accordance with Art. 15 BayDSG.
You can reach him at: poststelle@datenschutz-bayern.de

(Art. 13 para. 2 lit. e GDPR)
According to Art. 42 Abs.
4 of the Bavarian Higher Education Act (BayHSchG), you are obliged to provide all personal data relevant to the processing of your application and your studies.
If you do not provide the requested data relevant to your decision, you may lose any claims based on this data (e.g. admission to studies, matriculation, examinations, leave of absence, deadline extensions and access etc.).

(Art. 13 para. 2 lit. f GDPR)
At Coburg University of Applied Sciences, we evaluate student data according to the respective criteria catalogs in the area of talent promotion, for scholarship proposals (see above) and for the offer of targeted support services for a successful course of study.
On this basis, you may be
informed accordingly, if necessary
You may be asked to submit an application or contacted directly by the university.
Irrespective of this, the basic information for talent promotion, scholarship programs and support offers is available to all students on the usual portals.

(Art. 21 para. 1 GDPR)
You have the right to object to the processing of your private e-mail address and telephone contact data based on the legal basis of Art. 6 para.
1 lit. e GDPR and against profiling (see above), which is also based on this legal basis, for reasons arising from any special situation you may have, at any time at datenschutz@hs-coburg.de.
Coburg University of Applied Sciences will then no longer process your personal data unless there are compelling legitimate grounds for the processing which override your interests, rights and freedoms or the processing serves the establishment, exercise or defense of legal claims.

Status of the privacy policy: June 25, 2018